Information We Collect
ScholarsOutreach collects information that helps us provide a useful academic outreach experience. This may include your name, email address, login details, academic background, research interests, saved professor records, draft outreach content, and preferences you choose to add inside the platform.
We also collect basic technical information such as browser type, device information, pages visited, and general usage activity. We use this to keep the website reliable and improve the product. When GDPR or CCPA rights apply, we handle personal information with those rights in mind.
How We Use Your Information
We use your information to operate ScholarsOutreach, maintain your account, organize outreach activity, personalize professor discovery, prepare drafts for your review, and provide support when you contact us. Usage information also helps us understand which features are helpful and where students may need a clearer experience.
We do not use your personal information to remove your control from academic communication. The platform may help prepare content, but students remain responsible for reviewing and approving what they send. We may also use information to protect the service and meet legal duties.
Third Party Sharing
We may work with trusted service providers who help us host the website, manage authentication, send account messages, analyze performance, or support technical operations. These providers receive information only when it is needed for their role, and they are expected to handle it responsibly.
We do not sell student profiles or outreach content as a business model. We may share information if the law requires it, if we need to protect users, or if we need to investigate abuse of the service.
Your Rights and Choices
Depending on where you live, you may have rights to access, correct, delete, restrict, or receive a copy of your personal information. Under GDPR, some users may also object to certain processing or request portability. Under CCPA, California residents may request to know, correct, or delete certain personal information.
You can contact us to ask about these rights, and we will respond in a practical way. We may need to verify your identity before acting on a request so that we do not disclose or change information for the wrong person.
Data Retention
We keep personal information for as long as it is needed to provide the service, support your account, meet legal duties, resolve disputes, and maintain reliable records. Some information may be removed when you delete your account or ask us to erase it.
Our goal is not to keep student information forever. When information is no longer needed, we aim to delete it, anonymize it, or store it only in a limited form that supports security and compliance.
Security Practices
We use reasonable technical and organizational measures to protect personal information from unauthorized access, loss, misuse, or alteration. Security is not a single switch, so we approach it through account protections, careful access practices, service monitoring, and responsible handling of user data.
No online service can promise perfect security. We encourage users to choose strong passwords, keep login details private, and contact us if they notice suspicious activity. If we learn about a security issue, we will respond as carefully as the situation requires.
Contact Us for Privacy Concerns
If you have questions about this Privacy Policy or want to exercise a privacy right, you can contact ScholarsOutreach through the contact page or by email at mfaisal5333@gmail.com. Please include enough detail for us to understand your request.
We take privacy questions seriously because trust is central to academic work. If something in this policy feels unclear, we would rather hear from you than leave you guessing. We will do our best to explain our practices in plain language.